Formbird's cloud application FLEET that is backed by document-based database MongoDB has replaced a collection of spreadsheets, a whiteboard and a diary to manage the fleet of vehicles at Forbes Shire Council.

Forbes Shire Council in New South Wales, Australia is the first user to implement Formbird FLEET just one of the apps that Formbird have developed on their platform.

Forbes (located about 5 hours' drive west of Sydney) has an estimated population of 9,900 and covers an area of 2,932 sq mi (4,720 km²). With just under 200 mobile fleet assets, Forbes has found the system ideally suited to helping them manage their fleet within a paperless environment.

Forbes Fleet Manager, Anthony Davies, who joined the Council in July 2018, said,

"We are encouraging the elimination of paper-based processes, and data migration off spreadsheet-based systems that require a lot of inefficient manual updating and manipulation for corporate reporting and planning."
Davies explained further,

"We started with spreadsheets, a whiteboard and a diary, and are now well on our way to a paperless workshop. Formbird FLEET has helped us run the workshop more as we would do in a dealership business."
(Anthony has over 20 years' experience in the private sector in motor dealerships.)

Forbes began with establishing an asset register, followed by implementing scheduled preventative maintenance scheduling and recording reactive repairs.

"Our workshop staff have found the system easy to use – both the workshop foreman, Ed Burke, and apprentice mechanics, Martin Nash and Nathan Molloy have quickly taken to the system. Now, our team can find all service and repair history in one place."
CEO and Founder of Formbird Mark Hosking said:

"The implementation that Forbes is using is just one of our Apps built using our frontend on top of MongoDB."

Hosking further explained,

"Formbird's rapid low code platform means our customers become our collaborators, where discussions about changes become development sessions with instant user feedback."

As the first user of the Formbird FLEET system, Anthony Davies has made a significant contribution to the software with valuable input.

FLEET enables the scheduling of preventative maintenance for vehicles and equipment.

Forbes is now using the system for preventive maintenance forecasting.

Formbird CEO,

"MongoDB's document database is the best way to think about the data an organisation like Forbes Shire Council is going to to use. It is so much more expressive than old fashioned row/column systems."
Forbes Shire Council now has an asset register in Formbird Fleet, with comprehensive data underpinned by the IPWEA Fleet Asset Classifications.

Formbird FLEET has enabled Forbes to progress to an electronic fleet maintenance system, with preventative maintenance and defect management tools based on the IPWEA Fleet Maintenance Codes.

Forbes is planning next to arrange Formbird Fleet integration with Civica Authority to enhance the corporate data assimilation process.

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